Minutes GM March 2010

A G E N D Acmc-logo-small
FOR GENERAL MEETING TO BE HELD ON 31st May 2010
1. Apologies, New Delegates and Visitors
2. Minutes of previous General Meeting Held 29th March 2010
3. Business arising from General Meeting Minutes
4. Council Committee Meeting Minutes
5. Business arising from Committee Meeting Minutes
6. Correspondence
7. Reports
  ·      Treasurer’s Report
  ·      Judging Pool
  ·      National Motoring Heritage Day
  ·      Shannon’s Eastern Creek Classic (SECC)
  ·      Robert Shannon Foundation and AHMF
  ·      Special Reports as arranged.
8. Matters of Affiliation
9. Events
10. General Business

 
MINUTES of GENERAL MEETING of the
COUNCIL of MOTOR CLUBS Inc.
FOR GENERAL MEETING HELD ON 29th March 2010
Western Suburbs Australian Football Club, 40 Hampton Street, Croydon Park
 

DATE: 29th March 2010 TIME: 8:00 pm
IN THE CHAIR: K. Toovey, President  
ATTENDEES: As per minutes book  84 Clubs represented by 102 delegates
1. APOLOGIES
J. Stewart HD/HR Holden Club
P. Khan Tramway Museum
C. Alerdice TSOA
A. Stuart VVCAA
S. Maher Leyland P76 Owners Club
J. Green Leyland P76 Classic Car Club
B. Parker Bentley Drivers Club
C. Norton Austin A40 Car Club


NEW DELEGATES
Nil

 
VISITORS
B. Parker - Shoalhaven Historic Club
D. Linklater - Cronulla RSL MEG

 
K. Toovey welcomed the delegates to the Marching.

 
2.       GENERAL MEETING MINUTES
The Minutes of General Meeting held on 30th November 2009 were:
Accepted by: L. Gough         -           Aston Martin Owners Club
Seconded by: W. Carey         -           Model T Ford Club of Aust.
Carried

 
3.       BUSINESS ARISING FROM THE GENERAL MEETING MINUTES OF 25th January2009
Nil

 
4.       COMMITTEE MEETING MINUTES 
T. Thompson addressed the meeting and gave a précis of the Committee meeting minutes for the meeting held on 12th January 2010 at the Western Suburbs Australian Football Club.

Accepted by: D. Marshall-Martin - Rolls Royce Owners Club
Seconded by: K. Deluca - Leyland P76 Owners Club

 
5.       BUSINESS ARISING FROM THE COMMITTEE MEETING MINUTES OF 12th January 2010 
Nil

 
6.       CORRESPONDENCE 

98 Club Magazines received
59 Entry forms for the SECC.
27 Affiliation renewals
Bendigo Bank Statements
Registration renewal for the CMC trailer
G.P.O. box renewal
FHMC SA minutes
Shannons Auction notices
262 emails

Request for quote for website and notification of changes.
" Agreement to proceed with new website
" Quote for adhesive labels SECC

Accepted by: T. Bebbington  - EJ / EH. Holden Club
Seconded by: B. Horne  - Willys Whippet Overland Restorers Inc
Carried

7.  REPORTS
President's Report
" K. Toovey advised the delegates that a simplified Mission Statement was in the process of being compiled for the CMC.
 
Treasurer's Report
Financial Report for General Meeting on 29h March 2010  
Covering Financial Activities from 18th January to 27th March 2010  
Accepted by: P. Coggiola  - Early Falcon Car Club of NSW
Seconded by: R. Doyle  - Chrysler Restorers Club of Aust.
Carried

Judging Pool
" B. Horne advised the delegates that the Judging Pool's activities had been quiet recently with only the one event, at the Flower Power venue, since the January meeting.
" The Judges will officiate at the Berry Showground for the National Motoring Heritage Day.
" More events for 2010 are beginning to come in.

SECC

  • T. Deluca advised the meeting that as at the date of the meeting, registrations for the Shannons Eastern Creek Classic had reached 1,055.
  • Area A is now full.
  • A debrief was held on 10th February and discussions and suggestions made at the debrief will result in some changes as noted below.
  • There will be no refund for unused tickets this year.
  • There will be window stickers, which will be colour coded.  The change to stickers instead of window cards has been implemented to stop rorting of the system via re-use of window cards, which has occurred in the past and which resulted in complaints from the ARDC.  They will be the size of an envelope and MUST be applied to the windscreen before arriving at the event.
  • The new stickers will be available at the May meeting. There will be space for Clubs to put their stamp on them.
  • Entry forms for the Concours will be available at the May meeting.
  • Registrations are increasing every year and as a result it will be necessary to limit the number of cars per club in Area A to 30.  This will also assist with the movement of vehicles in and out of Area A for parade laps.
  • Cars will be grouped in such a way as to avoid congestion and there will be changes to the manner in which vehicles will be progressed in off the track in order to avoid congestion.
  • The allocation of spaces and the map is still in the process of being prepared.
  • There are two clubs, who have applied for tickets, who are still unfinancial.  Packard Automobile Club and Willys Whippet Overland Restorers.
  • Some children's activities are planned for Area D.
  • The gate in Area D will be widened to allow for larger cars to progress more easily onto the track for parade laps.
  • More volunteers are required for marshalling duties.  Names will be taken for this role at the next meeting.  Duty hours for volunteers will be staggered.

A Presentation took place by "10 10 10".  A Concours D'Elegance Australia is to be held on 10th October 2010, at St Patrick's Seminary, Manly.

  • In an attempt to bring the standard of Concours held at Pebble Beach, the "10 10 10" organisation is to hold a Concours d'Elegance Event in Sydney
  • The Concours judging will involve 50 vehicles with a further display of 150 classic vehicles.
  • Volunteers are required for the event.  More information about the event and how to volunteer is on the website at www.101010.com.au. 
  • Tickets are priced at $75 each. If individuals purchase a ticket through their car club a discount of $5 per ticket will apply.
  • The cut-off year for vehicles wishing to apply is 1975.
  • The CMC is in the process of providing a link from their website to the "10 10 10" website above.
  • Cars eligible for the Concours are listed on the "10 10 10" website.  www.101010.com.au Shannon Foundation
  • The deadline for receipt of applications is 30th May, but no applications had been received as at 29th March.
  • There is approximately $4,000 available to applicants and if only one application is received, then perhaps all of the grant will go to that applicant. 
  • Past recipients of the grant may also apply if they require further funds to complete their project. 
  • D. Marshall-Martin advised delegates that he is a member of the New Theatre in Newtown, who are running a fundraising raffle for the theatre. Prizes include a trip to Port Douglas and other items at $5 a ticket.  
  • A sample application is now on the AHMF website at www.motoring.org.au/

AHMF

  • The venue for the 2010 AGM is in Perth.  
  • The Agenda for the AGM is still in the process of being compiled.
  • It was noted that some miscommunication is occurring within the AHMF.
  • The CMC is sending one delegate to the meeting being D. Marshall-Martin who will represent the CMC and the Robert Shannon Foundation

NRMA
" There is no news regarding road service for historic vehicles.

Website
" The website has been re-designed and is being managed by a new provider.

The meeting recessed at 8:50pm and resumed at 9:15 pm

National Motoring Heritage Day
" The event is to be held on Sunday 16th May 2010.
" There are five official CMC venues.  The Motorlife Museum; Berry Showground; Chevalier College; Bella Vista (Historic Farm); and Mulgoa Park.
" P. Marshall-Cormack of the Shoalhaven Historic Vehicle Club advised delegates of the events at Berry Showground.  There will be short group drives through Berry and a Concours event.
" M. Frosh of the British & European Auto Club advised delegates of the events to be held at Chevalier College.  There will be vehicles on the hockey field at the College.  The event entry is via a gold coin donation, with the funds to go to the College. 
" K. Deluca of the P76 Owners Club advised delegates of activities at Bella Vista Farm, on Norwest Boulevarde, Seven Hills.  It is very easy to find.   This is the historic farm once owned by John & Elizabeth MacArthur and where the first Merino sheep in Australia were bred.  There is public parking and a picnic area.  You may have a tour of the farm at a cost of $4.
" T. Thompson advised the delegates of events at the Motorlife Museum, Kembla Grange.  There is ample parking and picnic facilities.  There will be a BBQ, and refreshments available at the Museum.  Tours of the Museum are also available.  The Morris Minor Picnic Club and the Volvo Car Club will be the hosts at this venue.
" If you wish to visit just one or all five venues then one CMC ticket per vehicle will be handed out at each venue for a prize to be drawn. Details TBA. Recipients of the John Rumsey and Rover Owners Club Shields will be decided on the day as well.
" If you do not wish to visit these venues, you can follow you own plan for the day, but please make sure to obtain permission from your Club Registrar or other committee members.
" L. Gough advised delegates that there will also be a display at the Glenleigh Historic Estate on Mulgoa Road at Regentville, adjacent to the Mulgoa park venue listed above.  Several clubs will be attending; Mercedes-Benz Club, Rolls Royce Owners Club, Bentley Drivers Club and the Thoroughbred Sports Car Club.  There is an entry fee of $10.

Sydney Bus & Truck Museum
" A. Chechlacz advised the meeting that things are beginning to look up for the Museum.  Refurbishment of the Leichhardt Depot has commenced. 
" The lease has been reviewed by the Museum's solicitor and there are a couple of issues to be resolved before the lease is signed.
" Six buses will be going to the new premises in early April
" There were 20 buses at Motorfest, and they carried 6,300 passengers on the day with 135 round trips.  Their display was manned by 65 volunteers.

8.  MATTERS OF AFFILIATION
" K. Deluca advised the meeting that 129 clubs are now financial.
" The Cronulla Motoring Enthusiasts Group have now provided the Committee with a constitution and delegates were asked to take the CMC's recommendation for a vote, to be taken in May, to their clubs. 
" The Jensen Club is applying to re-affiliate with the Council.
" A request has been received from the Simca Car Club to join Council.

9.  EVENTS & TOURS
" Thredbo Jazz Festival from 30th April to 3rd May.
" A Bowls weekend is to be held 11 & 12 September with a cruise from Heathcote to Warilla Bowling Club.  Cabins in the local motel are available at a very reasonable price.  The weekend includes some meals, accommodation and morning tea on Sunday. A visit to the Nan Tien Temple will be optional. And all at a cost for the weekend of $230 per double.   There will be a stopover at the Mt Keira Lookout on the way home.

10.  GENERAL BUSINESS
" K. Toovey congratulated Wendy Muddell on being awarded an Order of Australia Medal (OAM) for her services to the Historic Motoring Movement over many years. 
" Uralla House at Concord Hospital needs cars for their annual display at Concord Hospital on 2nd May.
" Powerpoint presentation equipment is now available at the NRMA meeting rooms at North Strathfield.  They have installed a 'port' for car club use and it is now operational.
" There will be an Oasis run to the Radio Museum at Kurrajong on 6th April.  Details are on the website.
" The third CMC Forum (on tyres) is set for 24th April at Antique Tyre Supplies at Ingleburn.  It will be a 10am to 10:30am start.  There will be a sausage sizzle following the Forum, at a cost of $2.50.  Numbers are required ASAP for catering and chair hire. 
" G. Beard of Land Rover Club gave a report on the 31st Annual GPA at Corowa.  266 vehicles attended.  2010 is the Year of the Jeep.  The 2011 event is to be held from 14 to 20th March, with 2011 being the Year of British & European.
" R. Bailey of the Central Coast All Ford Club reported on their 7th Annual Show on 28th February.   There were 271 entrants with $9,742 being raised for Canteen (the club has raised $57,900 so far to Canteen).   Their next event is in February 2011.
" J. Hewitt reported that the Veteran Motorbike & Car Day is to be held on 20th June at Maraylya Park.
" J. Hewitt reported that the Cadillac Club celebrated 40 years with over 100 cars attending at Mt Panorama.  2,000 people turned up and an overseas guest, Carl Steig came from the USA.  He is a Pebble Beach Judge.
" J. Hewitt spoke about the future of the car club movement.  He advocated that, if you have an unrestored vehicle in your shed and you are aged 60 or 70 you should think hard about the fact that the restoration will never happen and maybe you should consider selling it to a young person to get them into the movement and active He also expressed the opinion that the current CMC members needed to look at ways of keeping the movement alive, perhaps by using the media.
" W. Muddell advised that the Motorlife Museum's new function room is to be named The Brabham Room and that Sir Jack had consented to the use of his name. A Motoring Expo and function to celebrate this occasion will be held on Sunday 13th June.  All Clubs are welcome to attend.

The meeting closed at 10 pm

THE NEXT MEETING WILL BE ON MONDAY 29th March 2010
Committee Meetings 2010 General Meetings in 2010
12th May 24th May
14th July 26th July
8th September 27th September
10th November AGM   29th November
COUNCIL OFFICE BEARERS & COMMITTEE MEMBERS
President Kathleen Toovey (h) 4777 4686
Vice President Tony De Luca (h) 8812 2479
Sec. General Terry Thompson (h) 9599 3726
Sec. Membership Kay De Luca (h) 8812 2479
Treasurer Kay De Luca (h) 8812 2479
Committee Terry Bebbington (h) 9878 3883
 Lester Gough (h) 9799 3209
 Bryan Horne (h) 9750 0025
 D.Marshall-Martin (h) 9798 6939
 Paul Coggiola (h) 9614 0680
 Lynelle Titcume (h) 4267 3578
 Ted de Lissa (h) 9771 5552
 Tony O'Donnell (h) 9412 3004
 Todd Huuskes 
 Graham Pile (h) 9629 8045

 
NB:   CMC website is www.councilofmotorclubs.org.au